Glossary of Terms

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Fax Server A fax server is designed to replace one or more fax machines with dedicated software/hardware that interfaces with other computer systems, such as email. A standard fax machine scans one or more sheets of paper and sends an image of those pages across telephone lines to another fax machine, which prints them. In comparison, a fax server can often enable a user to send a fax directly from their everyday office software and receive faxes to their email inbox.

Fax Server - Fax over IP Increasingly, fax servers forgo telephone lines entirely in favor of “Fax over IP”, which sends faxes over an IP network such as the Internet. A fax server using Fax over IP can save a company significant costs, as the company no longer needs to pay for multiple dedicated telephone lines and multiple physical fax machines.

Fax-Over-IP Enabling a fax machine or MFP to send and receive faxes via an internet connection rather than a phone line.

Fixed Scaling An option that allows images to be resized to a precise scale ratio.

Foot Pedal A mechanical lever on some scanners used to control its operation. For example, some foot pedals allow operators to start and stop the scan operation by pressing it with their foot.

Forms Processing The ability for software to accept scanned forms and extract data from the boxes and lines to populate databases. Software usually includes the ability to drop out the form so that recognition accuracy improves.

Freeform Data Capture Capturing data from unstructured documents.

Front Office Capture Capturing and processing documents as close as possible to where they originate, as opposed to in centralised, back-office environments.

Glossary compiled from a variety of sources, including Kofax, MS Tech Net and Wikipedia.

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Fax Server	A fax server is designed to replace one or more fax machines with dedicated software/hardware that interfaces with other computer systems, such as email. A standard fax machine scans one or more sheets of paper and sends an image of those pages across telephone lines to another fax machine, which prints them. In comparison, a fax server can often enable a user to send a fax directly from their everyday office software and receive faxes to their email inbox.
Fax Server - Fax over IP	Increasingly, fax servers forgo telephone lines entirely in favor of “Fax over IP”, which sends faxes over an IP network such as the Internet. A fax server using Fax over IP can save a company significant costs, as the company no longer needs to pay for multiple dedicated telephone lines and multiple physical fax machines.
Fax-Over-IP	Enabling a fax machine or MFP to send and receive faxes via an internet connection rather than a phone line.
Fixed Scaling	An option that allows images to be resized to a precise scale ratio.
Foot Pedal	A mechanical lever on some scanners used to control its operation. For example, some foot pedals allow operators to start and stop the scan operation by pressing it with their foot.
Forms Processing	The ability for software to accept scanned forms and extract data from the boxes and lines to populate databases. Software usually includes the ability to drop out the form so that recognition accuracy improves.
Freeform Data Capture	Capturing data from unstructured documents.
Front Office Capture	Capturing and processing documents as close as possible to where they originate, as opposed to in centralised, back-office environments.