Glossary of Terms

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Saturation The ability to emphasize horizontal and/or vertical pixels when scaling an image for display or print.

Scale to Gray A process that makes a scanned image more readable on a computer display. When a scaled image is displayed on a low resolution monitor (for example, VGA), some of the image data is lost causing slanted lines and text characters to appear jagged. The scale to gray feature causes blocks of pixels around the edges of lines and letters to be replaced with a representative pixel of a gray shade, thus improving the appearance of jagged lines and text.

Scan-Enable
Adding scanning functionality to a software program that previously lacked this capability. A Document Scan Server (DSS) allows developers to add a “SCAN” button to numerous software programs. Workers using these scan-enabled programs no longer need to switch to a dedicated scan application in order to scan a document.

Scan-On-Demand A method of implementing a document imaging system where documents are scanned only when they’re needed and retrieved from storage. Compare to backfile and day forward processes.

Semi-Structured Document A document that includes known types of data, but where on the page this data is positioned is not known. An example is an invoice. It’s known that an invoice must include an amount and date due, but since every company is free to create their own invoices, there’s no way to know where they might position this information on the page. (See also structured document and unstructured document.)

Separation Automatically determining where one document ends and the next begins.

Separator Sheets A sheet of paper manually inserted between documents before scanning that indicates the start of a new batch or document. Typically has a barcode or patch code printed on it.

Skew The result of feeding a document into the scanner at an angle, producing an image that is not square with the page.

SOA Service Oriented Architecture. SOA isn’t a product, technology or standard. Rather, it’s a style of software architecture that supports building applications out of linked together services. Services are components that perform a business process, such as extracting data from an invoice. Services are loosely coupled and do not depend on one another. Individual components can be changed without impacting the entire system. Web services are a way to implement components that make up a SOA. With web services, applications can call one another over a network in a secure fashion wherever they reside, whatever operating system they’re on, using whatever architecture is under the hood. SOA will help organizations keep up with an accelerating business environment by allowing them to look past technological limitations and instead focus on business needs and businesses processes.

Speckle A group of black pixels of a defined height and width surrounded by white pixels (or white pixels surrounded by black pixels).

Straight Through Processing An automated workflow that a scanned document can pass through to completion without the need for manual intervention.

Structured Document A document for which both the type (number, letter, check mark, etc.) and location of data is known before scanning. For example, the data field for line 35 of IRD tax form IR-5, positioned on the lower right corner of the page, will always contain a number. (See also semi-structured document and unstructured document.)

Synchronisation Process by which batch classes and other settings at the central site are downloaded to remote stations. If completed batches exist at the remote station, the batches are uploaded to the central site.

Glossary compiled from a variety of sources, including Kofax, MS Tech Net and Wikipedia.

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S
Saturation	The ability to emphasize horizontal and/or vertical pixels when scaling an image for display or print.
Scale to Gray	A process that makes a scanned image more readable on a computer display. When a scaled image is displayed on a low resolution monitor (for example, VGA), some of the image data is lost causing slanted lines and text characters to appear jagged. The scale to gray feature causes blocks of pixels around the edges of lines and letters to be replaced with a representative pixel of a gray shade, thus improving the appearance of jagged lines and text.
Scan-Enable	Adding scanning functionality to a software program that previously lacked this capability. A Document Scan Server (DSS) allows developers to add a “SCAN” button to numerous software programs. Workers using these scan-enabled programs no longer need to switch to a dedicated scan application in order to scan a document.
Scan-On-Demand	A method of implementing a document imaging system where documents are scanned only when they’re needed and retrieved from storage. Compare to backfile and day forward processes.
Semi-Structured Document	A document that includes known types of data, but where on the page this data is positioned is not known. An example is an invoice. It’s known that an invoice must include an amount and date due, but since every company is free to create their own invoices, there’s no way to know where they might position this information on the page. (See also structured document and unstructured document.)
Separation	Automatically determining where one document ends and the next begins.
Separator Sheets	A sheet of paper manually inserted between documents before scanning that indicates the start of a new batch or document. Typically has a barcode or patch code printed on it.
Skew	The result of feeding a document into the scanner at an angle, producing an image that is not square with the page.
SOA	Service Oriented Architecture. SOA isn’t a product, technology or standard. Rather, it’s a style of software architecture that supports building applications out of linked together services. Services are components that perform a business process, such as extracting data from an invoice. Services are loosely coupled and do not depend on one another. Individual components can be changed without impacting the entire system. Web services are a way to implement components that make up a SOA. With web services, applications can call one another over a network in a secure fashion wherever they reside, whatever operating system they’re on, using whatever architecture is under the hood. SOA will help organizations keep up with an accelerating business environment by allowing them to look past technological limitations and instead focus on business needs and businesses processes.
Speckle	A group of black pixels of a defined height and width surrounded by white pixels (or white pixels surrounded by black pixels).
Straight Through Processing	An automated workflow that a scanned document can pass through to completion without the need for manual intervention.
Structured Document	A document for which both the type (number, letter, check mark, etc.) and location of data is known before scanning. For example, the data field for line 35 of IRD tax form IR-5, positioned on the lower right corner of the page, will always contain a number. (See also semi-structured document and unstructured document.)
Synchronisation	Process by which batch classes and other settings at the central site are downloaded to remote stations. If completed batches exist at the remote station, the batches are uploaded to the central site.