In recent news, the Government has announced its intention to support SMEs in Aotearoa NZ with a shake-up of government payment guidelines to improve payment times.  Beginning with a repeal of the Business Payments Practices Act 2023, the new framework would see the use of non-regulatory measures to ramp up the use of eInvoicing and require more government agencies to receive eInvoices and pay eInvoices faster.

For businesses already transacting with government entities, these proposed changes signal a significant shift towards eInvoicing becoming the standard invoicing method.  Businesses that proactively embrace these eInvoicing changes stand to benefit not only from streamlined processes but also from enhanced collaboration with government entities. Exploring eInvoicing solutions becomes imperative for staying ahead in this evolving landscape.

Desktop Imaging is a recognised software & solution partner that can provide a range of services to help organisations on their eInvoicing journey.  

What Happens Next…?

The Ministry of Business Innovation and Employment (MBIE) will initiate consultations with government agencies affected by the proposed eInvoicing requirements and payment time targets. This collaborative approach seeks to establish implementation timeframes, ensuring a smooth transition for all stakeholders.

As the government gears up for these changes, it's crucial for businesses to assess their readiness for eInvoicing. With over 13,000 New Zealand businesses and 40+ government agencies already registered to receive eInvoices, the adoption trend is evident. Most small businesses have access to free or low-cost eInvoicing through their accounting software or specialised portals.

How We Can Help - Steps to Get Started:

1.      Software Compatibility Check: Verify if your current software supports eInvoicing. If yes, ensure it meets the latest standards; if not, proceed to the next step.

2.      Consultation: Schedule a consultation with our team to discuss your business's eInvoicing needs.

3.      Integration Planning: Collaborate with our experts to plan the integration of eInvoicing into your existing systems. Establish a timeline for implementation that aligns with your business operations.

4.      Training & Support: Provide comprehensive training for your team on how eInvoicing aligns with the current AP & AR systems.  Ensure ongoing support for a seamless transition and address any concerns.

5.      Communications: Plan and execute a communications campaign with your trading partners to let them know how best to transact with you.

6.      Monitoring and Optimisation: Implement monitoring mechanisms to track the efficiency and effectiveness of eInvoicing. Optimise processes based on feedback and evolving business needs.

Schedule a call or contact us with any eInvoicing inquiries – we're here to guide you through the transition.